Effective Date: June 23, 2025
The Voice of Change Initiative (VOCI) is committed to protecting the privacy of its members, participants, partners, and website visitors. This Privacy Policy outlines the types of information we collect, how we use it, and the measures we take to safeguard your data.
1. Information We Collect
We collect various types of information to provide and improve our services, including:
- Personal Identification Information: Name, email address, phone number, institutional affiliation (collected via forms like Join Us, Contact Us, event registrations).
- Program-Related Information: Progress in modules, assessment scores, feedback, capstone project details (for enrolled participants).
- Usage Data: Information on how the website is accessed and used (e.g., IP address, browser type, pages visited, time spent on pages). This helps us understand user behavior and improve website functionality.
- Communication Data: Records of correspondence when you contact us directly.
2. How We Use Your Information
Your information is used for the following purposes:
- To provide, operate, and maintain our programs and services (e.g., managing membership, delivering curriculum).
- To process your applications and registrations for events and programs.
- To communicate with you, including sending newsletters, updates, and important announcements.
- To improve, personalize, and expand our website, programs, and offerings.
- To analyze usage trends and enhance user experience.
- For research and analytics, to understand the impact of VOCI and refine our strategies.
- To comply with legal obligations and enforce our terms and policies.
3. Data Sharing and Disclosure
VOCI is committed to not selling or renting your personal data to third parties. We may share information only in limited circumstances:
- With Your Consent: We may share information when you give us explicit permission (e.g., for testimonials or public recognition).
- Service Providers: We may share data with trusted third-party service providers who assist us in operating our website, conducting our business, or serving our users, provided they agree to keep this information confidential.
- Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order).
- Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred.
4. Data Security
We implement robust security measures designed to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include:
- Secure servers and encrypted connections (SSL/TLS).
- Regular security audits and vulnerability assessments.
- Restricted access to personal data to authorized personnel only.
- Data anonymization and pseudonymization where appropriate.
5. Your Data Protection Rights
Depending on your location and applicable laws, you may have the following rights regarding your personal data:
- Right to Access: Request copies of your personal data.
- Right to Rectification: Request correction of inaccurate or incomplete data.
- Right to Erasure: Request deletion of your personal data, under certain conditions.
- Right to Restrict Processing: Request restrictions on how your data is processed, under certain conditions.
- Right to Object to Processing: Object to our processing of your personal data, under certain conditions.
- Right to Data Portability: Request transfer of your data to another organization or directly to you, under certain conditions.
To exercise any of these rights, please contact us using the information provided below.
6. Changes to This Privacy Policy
VOCI may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top.
7. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
- Email: vociglobal@gmail.com
- Phone: +254 707 897 640
- Address: Murang'a University of Technology, P.O Box 75-10200, Murang'a, Kenya